Why Fotoware

A proven partner you can trust:

Solid, specialized, and here to stay

With 30 years of experience and a Nordic-Swiss heritage, Fotoware combines stability with deep domain knowledge. Trusted by hundreds of organizations worldwide — from GLAM institutions to law enforcement — we offer more than software. Our in-house consultants bring deep industry expertise, and our global partner network ensures expert support wherever you are.

DAM solutions for decades Flexible solutions for scale and complexity

Built for scale: From thousands to millions of assets

Whether you're managing 10,000 or 10 million assets, Fotoware handles your structure, workflows, and integrations without compromise. Our modular architecture, powerful metadata engines, and automation tools scale effortlessly with your needs — no replatforming required.

trending_up Metadata-first
trending_up Custom integrations, flexible APIs
trending_up Workflow automation
trending_up Role-based access control
trending_up High-volume performance
trending_up Advanced rights management
trending_up Cloud or hybrid DAM
trending_up Role-specific tools & interfaces

Flexible tools for your usecases and roles

We meet the demands of complex content operations. Whether you're processing large volumes of assets in high-speed workflows, or building a structured content hub, Fotoware adapts to your needs. With a variety of purpose-built interfaces and tools, users across departments — from archivists and marketers to photographers and IT — get exactly what they need to work efficiently.

check Workflow automation
check Mobile app for upload & selection
check Image processing and metadata control
check Custom integrations with extensive APIs
check Master Data Management

Work smarter with metadata-powered automation Advanced workflow automation

Metadata-driven automation

Structure and move your assets at scale with metadata that does the hard work for you. Fotoware goes beyond rigid templates or manual tagging and turns metadata into an engine for action. Our system reacts to your content, structures it automatically, and moves it through workflows without human intervention. No more repetitive uploads, approval bottlenecks, or file chaos. You don’t have to force-fit your processes into generic DAM logic - Fotoware adapts to you.

structured-metadata-workflows-automation-museum

Customizable workflow logic "If-this-then-that" actions

Automate complex steps like conversions, approvals, or publishing. Set up workflows that react to your content’s metadata — like sending a file for approval when marked as “ready,” or automatically converting formats based on file type. You define the conditions and outcomes; the system handles the rest. Flexible, intelligent, and fully tailored to how your team works.

Role-based task assignment

Assign the right tasks to the right people without lifting a finger. Use metadata and user roles to route approvals, trigger notifications, and move files forward — ensuring everyone stays in sync and nothing falls through the cracks.

Power smarter search, automation, and reuse Deep metadata support

Supports all kinds of metadata

Whether you're dealing with standard IPTC fields, custom schemas, or industry-specific taxonomies, Fotoware supports all kinds of metadata. We make it simple to standardize, scale, and govern your metadata across departments and systems.

tag Custom metadata fields
tag Hierarchical taxonomies & controlled vocabularies
tag Metadata governance
tag Relational metadata

Arrowhead with metadata - origin date, object ID, provenance, condition, material, color, motif

Relational data model for structure and discovery

Say goodbye to disorganized content. Our relational data model allows assets to reference other assets, projects, or data types — enriching metadata in ways that power seamless content discovery and next-level navigation.

sync_alt Create relationships between assets for smarter linking
sync_alt Enable contextual asset views for editorial or archival workflows
sync_alt Keep users focused with intuitive structure

Automate with confidence - with metadata

Metadata isn't just for search — it’s your automation engine. With our robust metadata framework, you can define workflows that trigger automatically, route files intelligently, and reduce manual overhead across your entire operation.

bolt If-this-then-that logic based on metadata values
bolt Role-based routing and task assignment
bolt Powerful reuse scenarios across teams and platforms

An automated workflow process, with a flowchart showing sequential steps powered by metadata and automation tools, and a scenic image of mountain tops.

Integrate seamlessly. Scale effortlessly. Full flexibility for integrations at scale

Fotoware solutions adapt to your unique workflows and systems. With flexible APIs, scalable infrastructure, and a silo-free approach to master data, you can easily connect your DAM to the tools you already rely on. Need something more tailored? Our global partner network helps you build custom integrations for every use case under the sun.

done_all Flexible APIs & SDK toolkit
done_all CDN-powered speed
done_all Silo-free master data
done_all Extensive partner network

Instantly know what’s safe to use Consent, licenses and rights - done right

License and Rights Management for images

Protect your assets by ensuring that only the right users can access them and trust that the assets are used correctly

GDPR & Consent Management

We pioneered consent management in DAM. Capture and track consent with built-in tools. Ensure every asset meets regulatory requirements, with full digital audit trails.

Instantly know what’s safe to use

Manage your image licenses and user permissions to prevent unauthorized or unapproved use of content that could result in costly license violations.

When you produce content Protect your originals

View, read, or playback your content without the possibility of altering the original. Watermarks can add extra security.

Licensing Control access to your content

Give your users access only to the content that is permitted for their specific user role. Define who can view, download, edit, delete, or manage the permissions for each piece of content.

Why Fotoware Content chaos? Solved.