Why Fotoware Bring speed, precision, and security to your content workflows
Fotoware keeps your digital assets secure, moving fast, organized with precision, and delivered exactly where they need to be — every time.
- Metadata you can trust for organization, search, and usage rights
- Automation and delivery built for speed and volume
- Security you can stake your reputation on
Trusted by 1,200+ organizations across 40+ countries
From national archives to global brands, Fotoware supports enterprise content operations with speed, precision, and security.
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A proven partner you can trust: Solid and specializedFotoware brings 30 years of DAM experience to solving complex, high-stakes content challenges. Our consultants tailor solutions to fit your workflows, users, and requirements - drawing on deep, hands-on expertise from museums, large media houses and police units. We help you automate and streamline content operations with accuracy and control, so your assets stay organized and ready to flow where they need to go.  |
Flexible solutions for scale and complexity
Built for scale: From thousands to millions of assets
Whether you're managing 10,000 or 10 million assets, Fotoware handles your structure, workflows, and integrations without compromise. Our modular architecture, powerful metadata engines, and automation tools scale with your needs – no need to change platforms as you grow.
- High-volume performance
- Advanced metadata capabilities
- Custom integrations, flexible APIs
- Workflow automation - advanced, custom
- Pre-ingestion workflows
- Role-based access control
- Role-specific tools & interfaces
- Advanced rights management
Instantly know what’s safe to use Consent, licenses and rights - embedded
Stay compliant and in control of rights and consent
Rights and consent shouldn’t be an afterthought. Fotoware gives you built-in control over GDPR compliance, usage rights, and licenses - right where your assets live. No need for external trackers, paper forms, or guesswork. Embedded in your metadata, consent status, expiry dates, and restrictions are automatically enforced throughout your workflows. What you can and can’t use is always clear, so you can move faster without risk.
- Usage rights embedded as metadata
- Expiry automation
- Access and download restrictions
- Digital consent management
- GDPR compliance
- Audit logs
Let automation do the heavy lifting Scalable workflow automation powered by metadata
Let your content organize & move - automatically
Fotoware goes beyond content organization and uses metadata as an engine for automation. Metadata becomes a dynamic trigger, turning every tag, status, and category into an actionable step. Where other DAM systems rely on fixed or manual workflow triggers, Fotoware reacts to the metadata and moves digital assets through workflows without human intervention.
- Fast
- Accurate
- Consistently reliable
- Customizable
Workflows built for you
While many DAM platforms offer fixed workflows, Fotoware gives you complete control over custom, multi-step processes. Build conditional rules and automatically route assets by team or project based on metadata. Automate renditions, format conversion, metadata updates, and delivery using custom workflows tailored to your content operations. You define the conditions and outcomes, Fotoware executes it, step by step.
- Conditional logic
- Reusable workflows
- Parallel workflows
- Custom rules
Power smarter search, automation, and reuse Advanced metadata management keeps everything connected
Behind every automated workflow is smart, consistent metadata. In Fotoware, metadata is the foundation for automation and control. Our built-in metadata management ensures every asset is organized, approved, and reusable from the moment it enters your system. From ingestion to sharing, you’re in control of how your metadata works – with tools built for speed, structure, and scale.
- Support for all major metadata types
- Automatic tagging with AI or custom automations
- Bulk metadata editing
- Controlled vocabularies and taxonomies
- Advanced metadata structures – hierarchical, relational
- Custom metadata fields
- Built-in Master Data Management
- Granular access control
- Usage rights embedded in metadata
Integrate seamlessly. Scale effortlessly. Full flexibility for integrations at scale
Forget rigid platforms and clunky workarounds. Fotoware gives you full flexibility to integrate with the systems your teams already use — pushing content, metadata, and assets forward to where they’re needed. With structured data, flexible APIs, and reliable delivery, you’re set up for true interoperability across your stack.
- Flexible REST APIs and SDK toolkit
- CDN-powered speed for instant delivery
- Master metadata structure for silo-free consistency across systems
- Global partner network to support custom integrations
Security you can stake your reputation on
People and processes you can trust — grounded in privacy-by-design
At Fotoware, "privacy by design" guides everything we do. Security starts with our people, backed by strict policies, training, and accountability. Every employee completes annual security training, signs our Data Discipline declaration, and follows ISO 27001–aligned routines. Access to your data is never automatic - our support team can only connect with your explicit consent, and every action is logged for full transparency.
- Privacy-by-design development and operations
- ISO 27001-aligned policies and governance
- Annual security training for all company employees
- Consent-based support access with full audit logs
Technology built to defend your data - powered by Microsoft Azure’s gold-standard infrastructure
Your assets are hosted on Microsoft Azure’s ISO-certified infrastructure, trusted by governments, enterprises, and critical services worldwide. Azure delivers multi-layered protection, including encryption in transit and at rest, role-based access control, and SSO integration. Data is stored in secure, region-specific data centers with geo-redundancy for availability and disaster recovery. Continuous monitoring and regular security testing ensure your DAM environment is always protected.
- Hosted on Microsoft Azure’s ISO-certified data centers
- End-to-end encryption with customer-managed keys
- Role-based access control, SSO, and audit trails
- Data residency and geo-redundancy options
- Continuous monitoring and proactive threat detection
- Daily backups via Microsoft Azure Recovery Services, reviewed annually
Sustainability is our standard We respect our people, the planet, and the laws that protect us
Driving progress today without borrowing from tomorrow. Sustainability at Fotoware isn’t a checkbox; it’s core to how we operate, innovate, and grow. We’re committed to reducing our environmental impact, promoting inclusion, and leading with transparency.
- 50% gender balance in leadership, 38% women in group, 30 nationalities
- Inclusive hiring and equal opportunities
- Eco-Lighthouse certified & hardware recycling program
- Low carbon footprint (2 of 4 code languages)
- GDPR and Schrems II compliant - zero code of conduct breaches
- Transparency Act-compliant
- Microsoft Gold Cloud Platform Certified Partner
- ISO 27001-compliant & Cyber Essentials-certified
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